Privacy Policy

Last Updated: May 2, 2026

HVAC Cost Guide ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website minihomehub.online (the "Site"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Site.

1. Information We Collect

1.1 Information You Provide to Us

We may collect information that you voluntarily provide to us, including:

  • Contact Information: Name, email address, and phone number when you subscribe to our newsletter, contact us through forms, or request information.
  • Communication Data: Messages you send us through contact forms, email, or other communication channels.
  • Preferences: Information you provide about your interests, such as HVAC system types or cost topics you are researching.

1.2 Information Automatically Collected

When you access the Site, certain information may be collected automatically, including:

  • Device Information: IP address, browser type, device type, operating system, and browser language.
  • Usage Data: Pages visited, time spent on pages, links clicked, referral URLs, and access dates/times.
  • Cookies and Tracking Technologies: Cookies, web beacons, pixels, and similar technologies to collect browsing activity and preferences. See our Cookie Policy for more information.
  • Location Data: General geographic location based on IP address (country, state/province, city).

1.3 Third-Party Analytics

We use privacy-friendly analytics services such as Plausible Analytics or Umami that do not use cookies and do not collect personal data. These services provide aggregate statistics about Site usage without tracking individuals across the web. If you have consented through our cookie consent banner, we may use additional analytics tools that collect personal data.

2. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and maintain our Site
  • Improve, personalize, and expand our Site content and tools
  • Respond to your inquiries, comments, or feedback
  • Send newsletters and marketing communications (with your consent)
  • Analyze Site usage and trends to improve user experience
  • Detect, prevent, and address technical issues or security threats
  • Comply with legal obligations

3. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

  • Service Providers: With trusted third-party services that assist in operating our Site (e.g., email delivery services, form processors, analytics providers) under strict data processing agreements.
  • Legal Requirements: If required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).
  • Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets.
  • Protection of Rights: To protect the rights, property, or safety of HVAC Cost Guide, our users, or others.

4. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to provide and improve our services. You can control cookies through your browser settings and our cookie consent banner. For detailed information, see our Cookie Policy.

4.1 Types of Cookies We Use

  • Essential Cookies: Required for Site functionality (e.g., cookie consent preferences). These cannot be disabled.
  • Analytics Cookies: Help us understand how visitors interact with our Site. Used only with your consent.
  • Functional Cookies: Remember your preferences (e.g., calculator inputs, theme settings). Used only with your consent.
  • Advertising Cookies: May be used by third-party ad networks (e.g., Google AdSense) to serve relevant ads. Used only with your explicit consent.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Analytics data collected by Plausible or Umami is anonymized and retained for a maximum of 24 months.

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request correction of inaccurate or incomplete personal data.
  • Deletion: Request deletion of your personal data, subject to legal obligations.
  • Portability: Request a portable copy of your data in a machine-readable format.
  • Objection: Object to processing of your personal data for certain purposes, including direct marketing.
  • Withdraw Consent: Withdraw consent at any time where processing is based on consent (e.g., through our cookie consent banner).

To exercise these rights, contact us at support@minihomehub.online. We will respond within 30 days.

8. Children's Privacy

Our Site is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected personal data from a child under 13, we will take steps to delete such information promptly.

Our Site may contain links to third-party websites, including HVAC manufacturer sites, government resources (e.g., energy.gov, energystar.gov), and contractor directories. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

  • The right to know what personal information is being collected about you
  • The right to know whether your personal information is sold or disclosed and to whom
  • The right to say no to the sale of personal information
  • The right to access your personal information
  • The right to request deletion of your personal information
  • The right to equal service and price, even if you exercise your privacy rights

We do not sell personal information. To make a CCPA request, contact us at support@minihomehub.online.

11. European Economic Area (EEA) Rights (GDPR)

If you are located in the EEA, you have rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with a supervisory authority, the right to restrict processing, and the right to data portability. Our lawful basis for processing includes your consent, performance of a contract, and legitimate interests.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by posting the updated policy on this page with a new "Last Updated" date. We encourage you to review this policy periodically.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: